General Data Protection Regulation (GDPR) Policy

Effective Date: October 15, 2024

Introduction At Mind Your Biz Online ("we," "our," "us"), protecting your privacy is our priority. This GDPR Policy outlines how we collect, use, store, and protect your personal data in compliance with the General Data Protection Regulation (GDPR). This policy applies to all visitors, users, and customers of our website, MindYourBiz.Online.

Data Controller Mind Your Biz Online operates as the data controller. For inquiries about this policy, please contact us:

  • Email: info@mindyourbiz.online

  • Contact: Laura Bait

  • Addresses:

    • New York: 60 E 42nd St Suite 4600, New York, NY 10165, United States

    • London: 4th Floor, Rex House, 4-12 Regent St., London SW1Y 4PE

    • Tokyo: 8F, 1 Chome-11-1 Marunouchi, Chiyoda City, Tokyo 100-6028, Japan

What Data We Collect We collect and process personal data when you:

  • Visit our website.

  • Fill out contact forms or subscribe to newsletters.

  • Purchase services or products from us.

The data we may collect includes:

  1. Identity Data: Name, username, or similar identifiers.

  2. Contact Data: Email address, telephone number, and postal addresses.

  3. Technical Data: IP address, browser type, and operating system.

  4. Usage Data: Information on how you use our website and services.

  5. Marketing Data: Your preferences for receiving communications from us.

Legal Basis for Processing We rely on the following legal grounds to process your personal data:

  • Consent: When you subscribe to our newsletter or contact us directly.

  • Contractual Necessity: To fulfill a service or product purchase.

  • Legal Obligation: To comply with laws and regulations.

  • Legitimate Interests: To improve our services and protect against fraudulent activities.

How We Use Your Data We process your personal data to:

  1. Provide you with our products and services.

  2. Send updates, marketing materials, and promotional offers.

  3. Improve website functionality and user experience.

  4. Detect and prevent fraud or security breaches.

Data Sharing We do not sell or rent your personal data. However, we may share your information with:

  • Service Providers: For hosting, payment processing, and marketing services.

  • Legal Authorities: If required by law or to protect our legal rights.

International Transfers As we operate in the United States, United Kingdom, and Japan, your data may be transferred internationally. We ensure that such transfers comply with GDPR requirements, using mechanisms like standard contractual clauses (SCCs).

Data Retention We retain your personal data only as long as necessary for the purposes outlined in this policy or to meet legal obligations. For example:

  • Contact data for newsletters: Retained until you unsubscribe.

  • Transactional data: Retained for a minimum of 7 years for tax compliance.

Your Rights Under the GDPR, you have the following rights:

  1. Access: Request a copy of the personal data we hold about you.

  2. Rectification: Request corrections to inaccurate or incomplete data.

  3. Erasure: Request deletion of your data where applicable.

  4. Restriction: Request limited processing of your data.

  5. Data Portability: Request your data in a structured, machine-readable format.

  6. Objection: Object to data processing based on legitimate interests.

  7. Withdraw Consent: Withdraw consent for data processing at any time.

To exercise your rights, contact us at info@mindyourbiz.online.

Cookies and Tracking Our website uses cookies and similar technologies to enhance user experience and analyze site usage. You can manage your cookie preferences through your browser settings. For more information, refer to our Cookie Policy.

Security Measures We implement appropriate technical and organizational measures to safeguard your personal data, including encryption, access controls, and regular audits.

Complaints If you believe your data has been processed unlawfully, you have the right to file a complaint with a supervisory authority. In the UK, you can contact the Information Commissioner’s Office (ICO).

Policy Updates We may update this GDPR Policy to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the revised effective date. Please review this page periodically.

Last Updated: October 15, 2024